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Stock Transfer Instructions

Basic Instructions for Completing a Gift of Stock

Should you have any questions about the following instructions or other gift-related matters, please contact our Gift Processing staff at 312-362-8666 or giving@depaul.edu.

Via Electronic Transfer
Via Physical Delivery

Basic Instructions for Completing a Gift of Mutual Fund Shares

Gift Valuation Date
Gift Valuation Amount




Via Electronic Transfer (If your broker holds the shares)

Please note that shares transferred electronically do not include the donor’s name, so please complete all steps listed below.
  1. If your securities reside in a brokerage account, ask your broker to transfer the specified shares electronically. You will need to make this request in writing.

  2. Include your letter to your broker the following information:
    1. DePaul’s DTC number (available by clicking here)
    2. DePaul’s account number (available by clicking here) to ensure proper designation to DePaul University. Our account is held at Barclays.
    3. The name of the stock you would like transferred.
    4. The number of shares you would like transferred.
    5. You may also specify the DePaul school, college, program, and/or fund to which you would like your gift directed.

    For a sample instructions letter to your broker, click here

  3. In order to receive proper legal credit for your stock gift, you or your broker must send a copy of this letter or otherwise notify Gift Processing in writing as to the name and number of shares you will be transferring. Please be sure your name is included in this letter/notification. Please choose one of the following methods to notify us:
    Via Mail
    DePaul University
    Office of Advancement
    Attn: Gift Processing
    1 E. Jackson Blvd.
    Chicago, IL 60604
    Via Fax
    Attn: Gift Processing
    (312)362-5112
    Via email
    giving@depaul.edu
  4. If your broker has questions about making an electronic gift of securities, please have your broker contact the Director of Gift Processing at 312-362-8666. If your broker or financial institution would prefer to deal directly with our broker, Mark L. Myers at Barclays, may be contacted at 312-609-7346 (190 S LaSalle St 25th Fl Chicago, IL 60603).

  5. You should not allow your broker to sell the securities and send us a check. If the broker does this, the tax advantages of making a gift of appreciated stock may be eliminated.
Via physical delivery if you hold the certificates (i.e. They are issued in your name)
  1. Please mail the certificates via the U.S. Postal Service (first-class mail) without any endorsement or assignment to:

    DePaul University
    Office of Advancement
    Attn: Gift Processing
    1 E. Jackson Blvd.
    Chicago, IL 60604

  2. In a second, separate envelope, please send one endorsed Stock Power Form and one endorsed Authorization Letter per certificate to the above address. You will need to have all signatures on the Stock Power Form and the Authorization Letter notarized or signature guaranteed. You should endorse the Stock Power Form and Authorization Letter exactly as your name(s) appear on the front of your certificate(s). The stock certificates will not be negotiable until the Office of Advancement receives both envelopes.
If you need assistance with having the documents notarized, please contact the Director of Gift Processing at (312) 362-8666.

Via Physical Delivery if the Certificate has been Re-Issued in the Name of DePaul University

  1. Please mail the certificate(s) via the U.S. Postal Service (first-class mail) without any endorsement or assignment AND your name clearly printed on a letter stating the purpose of your gift to:

    DePaul University
    Office of Advancement
    Attn: Gift Processing
    1 E. Jackson Blvd.
    Chicago, IL 60604

  2. You may be required to supply the transfer agent with DePaul University’s taxpayer identification number, which is 36-2167048.

Basic Instructions for Completing a Gift of Mutual Fund Shares

The procedure for transferring mutual fund shares is established by the mutual fund company. Please contact Gift Processing at (312) 362-8666 for assistance.

Gifts of mutual fund shares are more complex than gifts of securities, and can often take up to three weeks to transfer. To avoid the inconveniences associated with mutual fund gifts, many donors prefer to contribute securities.

Generally, the following methods for transferring mutual funds to DePaul University apply:

  • If the mutual fund shares are held in a Barclays account, they can be transferred directly to DePaul’s Barclays account by journal entry. Please complete a letter of instruction to authorize the transfer. Contact Gift Processing at (312) 362-8666 for assistance.

  • If the mutual fund shares are held with a brokerage firm other than Barclays, your broker should contact DePaul’s Barclays representative, Mark L. Myers, at (312) 609-7346 to arrange for the transfer.

  • If the mutual fund shares are held in an account with the mutual fund company, it may be possible to transfer the shares into an account in DePaul’s name. Please contact the Gift Processing at (312) 362-8666 for assistance.


Gift Valuation Date

Via Electronic Transfer
The gift valuation date is the date that DePaul's Barclays account receives the transferred securities. You will receive a tax receipt to substantiate your gift.

Via Physical Delivery if the Certificates are Issued in Your Name
The stock certificates will not be negotiable until we receive both envelopes (please see above for delivery details).

We suggest that you use the U.S. Postal Service to deliver the certificates. If you do, the gift valuation date will be established from the postmark of the later of the two envelopes.

If, however, you use a private carrier like UPS or FedEx to deliver your two envelopes, the gift valuation date will be the date on which the Office of Advancement receives the later of the two envelopes.

Via Physical Delivery if the Certificates Have Been Re-issued in DePaul's Name
We suggest that you use the U.S. Postal Service to deliver the certificates. The date of gift is the date that your agent or the issuing corporation registers that certificate in DePaul's name.

Mutual Fund Transfer
The gift valuation date is the date that the mutual fund units are deposited into DePaul’s Barclays account or into a mutual fund account in DePaul’s name. Mutual fund transfers can take anywhere from one to three weeks to complete depending upon where the mutual fund shares are held. Please contact the Gift Processing at (312) 362-8666 for more information.


Gift Valuation Amount

The gift value amount of a stock gift is calculated by averaging the high and the low published selling prices for the stock on the gift valuation date.

The gift value amount of a bond gift is calculated by averaging the bid and ask prices for the bond on the gift valuation date.

The gift value amount of a mutual fund gift is calculated using the net asset value for the fund as of the gift valuation date.

All gift valuation dates and amounts are calculated by DePaul University for internal recording purposes and are included on your tax receipt. They may differ from the date and amount with which your charitable tax deduction may be determined. Please consult with your tax advisor.